Procurement

• Transparency and fairness
• Value for money
• Integrity and accountability
• Equal opportunity for all eligible vendors

Current Procurement Opportunities

At the Women Initiative for Sustainable Environment (WISE), procurement ensures that donor funds and organizational resources are used efficiently, transparently, and responsibly, in line with our mission to promote sustainability, accountability, and fairness.

This policy applies to all WISE staff, consultants, board members, and agents involved in procurement activities.

Guiding Principles

WISE procurement is governed by internationally recognized standards and our organizational values:

• Value for Money
  Procurement decisions consider overall cost, quality, suitability, delivery time, supplier performance history, risks, and sustainability.
• Competition
  Competitive bidding is encouraged to ensure fair pricing and equal opportunity. A minimum of three bids is required for most purchases, unless an approved exception applies.
• Efficiency & Effectiveness
  Procurement maximizes the use of WISE’s resources and ensures goods and services meet the organization’s needs in a timely manner.
• Impartiality, Transparency & Accountability
  Vendors are treated fairly, records are properly documented, and procurement activities are open to scrutiny.
• Ethics & Integrity
  Conflicts of interest must be declared, and staff may not accept gifts, loans, or favors from vendors. Confidential information must be safeguarded.
• Sustainability & Social Responsibility
  WISE prioritizes suppliers that respect human rights, labor standards, environmental sustainability, and anti-corruption practices.

Procurement Methods

Depending on the value and complexity of the requirement, WISE applies the following procurement methods:

• Micro-Purchasing
  For low-value purchases under ₦10,000, simplified procedures apply, but quotations from suppliers must still be obtained.
• Request for Quotation (RFQ)
  Informal process for goods/services within mid-value thresholds. Award is made to the lowest-priced, technically acceptable vendor.
• Invitation to Bid (ITB)
  Formal bidding process for high-value, clearly defined goods or works. Award is made to the lowest responsive bidder.
• Request for Proposal (RFP)
  Used when services or complex solutions cannot be precisely specified. Both technical and financial proposals are evaluated.
• Direct Contracting / Sole Source
  Allowed only in exceptional circumstances (e.g., emergencies, unique supplier availability, or long-term agreements), subject to Program Director approval and proper justification.

Procurement Review Committee (PRC)

• The PRC reviews high-value or high-risk procurement decisions.
• It ensures compliance with policy, fairness of process, and that awards are in WISE’s best interest.
• Members are appointed by the Program Director and must sign declarations of impartiality.

Purchase Authorization & Internal Controls

• No procurement can proceed without confirmation of available funds.
• The Program Director delegates approval authority based on thresholds.
• All procurement transactions must follow established financial controls, including documentation, inspection of goods/services, invoice verification, and timely payments.
• A supplier performance tracker is maintained to monitor vendor reliability.

Vendor Protests & Complaints

Vendors who believe they were treated unfairly may lodge a complaint with WISE. Such appeals will be reviewed fairly, in line with WISE’s accountability standards.

Vendors must also adhere to WISE’s Anti-Fraud and Anti-Corruption Policy.

Please consult our Procurement Policy for more insight, and also reach out to our procurement team :

Email: procurement@wisenigeria.org.ng

Phone: +234 708 005 7560